POSITION DESCRIPTION
Mailroom Technician

INFORMATION

Job Class: Technician
Type of Position: Non-Exempt
Location of Work: Juneau, AK
Salary Grade(s): G- 7/8 ($24.52 - $35.20 DOE)
Hours of Work: M-F, 8:00 am – 4:30 pm
Employment Category: Regular, Full-Time

PURPOSE
The Mailroom Technician is responsible for the day-to-day operation of the mailroom. This includes handling all incoming and outgoing mail, packages, and interdepartmental mail for the Tribe in an efficient manner to ensure timely delivery.

REPORTING RELATIONSHIPS
Reports To: Mailroom Coordinator
Supervises: N/A
Liaison To: Procurement warehouse and inventory manager

ESSENTIAL FUNCTIONS
• Pick up and sign for mail and packages from the United States Postal Service (USPS) daily
• Sort mail by department – Daily pick-up and delivery to each department
• Post and deliver all outgoing mail to the USPS at the end of each day
• Determine best mailing options for each situation (cost vs time)
• Maintain electronic logs and filing systems (Microsoft Word, Excel)
• Keep track of and order/purchase mailroom inventory as needed
• Conduct pre-trip safety inspections on vehicles (maintain logs)
• Ensure vehicles are clean inside and out (hold self and others to T&H standards)
• Receive and deliver parcels received from USPS, UPS and FedEx using our SendSuite Tracking System to maintain chain of custody records
• Pick-up/Drop off packages from Seaplanes, AK Air Cargo and AML
• Communicate with departments by phone, TEAMS and/or Email regarding pick-up/delivery times as necessary
• Safely operate forklifts, pallet jacks and hand trucks
• Assist Warehouse/Inventory personnel as needed
• Maintain excellent working relations and provide professional customer service to all T&H departments
• Other duties as assigned

DECISION MAKING AUTHORITY
Spending Authority: $2500.00
Other Authority: N/A

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
• Intermediate computer skills (Microsoft Word and Excel)
• Familiar with postage meters and handling mail
• Well-organized, sharp attention to detail
• Ability to work under pressure in a team environment while meeting deadlines
• Excellent communication and teamwork skills
• Professional customer service
• Able to handle packages up to 70 lbs
• Ability to maintain a flexible attitude to accommodate other duties as assigned

MINIMUM QUALIFICATIONS (education, experience, skills)
• High School Diploma
• 6 months experience handling/sorting/delivering mail/packages
• Valid Driver’s License
• Intermediate computer skills (Microsoft Word, Excel, Outlook)

PREFERRED QUALIFICATIONS (education, experience, skills)
• High School Diploma
• 1 year experience handling/sorting/delivering mail/packages
• Valid Driver’s License
• Proficient computer skills (Microsoft Word, Excel, Outlook)

UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS
Incumbent will be performing physical activities that require considerable use of arms, legs, and body, such as climbing, lifting, balancing, walking, stooping and handling materials up to 70 lbs.

CONDITIONS OF HIRE:
• All employment at Tlingit & Haida is “at will”. This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
• Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.
• Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.