POSITION DESCRIPTION
Facilities Management Coordinator
INFORMATION

Job Class: Coordinator
Department: Facilities Type of Position: Non-Exempt
Location of Work: Juneau, Alaska
Salary Grade(s): 10 - $32.63 to $42.57 DOE - Non Exempt
Hours of Work: 8:00 a.m. – 4:30 p.m.
Employment Category: Regular Full-Time

PURPOSE

The Facilities Management Coordinator plays a crucial role in supporting the Director of Facilities & Projects by managing the daily operations of T&H facilities. Responsibilities include coordinating facility services, handling maintenance requests, and ensuring a safe and efficient environment for all occupants.

REPORTING RELATIONSHIPS

Reports To: Director of Facilities & Projects
Supervises: None
Liaison To: None

ESSENTIAL FUNCTIONS

• Administrative Support:
Provides administrative support to the Director of Facilities & Projects, including scheduling, correspondence, and report generation.
• Manages facility-related documentation, records, and databases.
• Coordinates with other departments to ensure facility needs are met.
• Facility Maintenance and Operations:
Oversees facility maintenance requests, assigning work orders, and tracking completion.
• Coordinates with vendors and contractors for repairs and maintenance services.
• Monitors building systems and equipment, addressing issues promptly.
• Assists in developing and implementing preventative maintenance schedules.
• Space Management:
Manages facility space allocation and utilization.
• Coordinates office moves, reconfigurations, and furniture installations.
• Maintains accurate floor plans and room assignments.
• Vendor Management:
Assists in vendor selection, contract negotiation, and performance evaluation.
• Manages vendor relationships and resolves issues.
• Emergency Preparedness:
Coordinates with emergency response teams as needed.
• Sustainability:
Assists in implementing sustainable practices within the facility.
• Monitors energy consumption and waste management.
• Promotes recycling and waste reduction initiatives.

DECISION MAKING AUTHORITY

Spending Authority: N/A
Other Authority: N/A

NECESSARY SKILLS AND KNOWLEDGE

• Considerable knowledge of correct business practices, correspondence, and typing formats, including English grammar, composition, spelling and punctuation.
• Ability to speak, write, listen, and communicate effectively, meet and deal effectively with the general public, establish and maintain cooperative working relationships.
• Proficiency in computer software (e.g., CMMS, maintenance software, budgeting software) and extensive knowledge of computer software applications including MS word Excel, Outlook, Power Point, and Access or other database programs.
• Excellent organizational skills with the ability to handle multiple tasks, prioritize responsibilities and help ensure smooth facility operations.
• Excellent Project Management skills with the ability to oversee facility related projects.
• Strong Budgeting and Financial Management skills in managing budgets, forecasting costs, and controlling costs.
• Knowledge related to Regulations and Compliance to include familiarity with local, state and federal regulations related to building operations, health and safety and environmental standards.
• Strong Problem-Solving skills involving quickly identifying and addressing issues as they arise to minimize disruption.
• Strong Analytical Skills
• Familiarity with Tlingit, Haida, and Tsimshian cultures.

MINIMUM QUALIFICATIONS (education, experience, skills)

• Associate’s degree in Facilities Management, Business Administration, or related field preferred.
• Minimum of 2-4 years of experience in facilities management or related field.

PREFERRED QUALIFICATIONS (education, experience, skills)

• Bachelor's degree in Facilities Management, Business Administration, or related field preferred.
• Certified Facility Manager Certification (CFM), Project Management Professional (PMP) or similar certification.

UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS

The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs. Travel on small aircraft or ferry may be required.

CONDITIONS OF HIRE:

• All employment at CCTHITA is “at will”. This means that the employee or CCTHITA may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position
• CCTHITA is a no tolerance workplace. All regular employees must pass an initial and random drug and alcohol screening to be eligible for and maintain employment.
• CCTHITA has several positions which require a criminal background check for the safety of our clients. All employment offers in the “covered” classification are conditional until CCTHITA has received a Federal criminal background check verifying eligibility to work in these programs.